Hold your business meetings against the perfect backdrop with our free venue finding service, which can cater for groups from two to 2,000 at locations throughout the UK, Europe and around the world.
Setting the right tone for your business meetings – whether they are internal with only colleagues in attendance, or with external clients or stakeholders too – can help to get proceedings started on the right foot.
Absolute Venues can help you to find the perfect premises for business meetings, whether you want a formal setting such as an executive hotel, luxurious surroundings like a country house or spa, or a more informal venue to relax those in attendance and encourage more free speech. Our venues are all privately owned and professionally run, so you won’t find a church, school hall, leisure centre or community centre recommended to you – although if you want more character, we can suggest suitable galleries, museums and even castles in some locations.
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For many business meetings, it is not the building itself that matters, so much as the facilities that are provided on-site, and again we can make sure that these meet your specifications. During your initial enquiry, you can let us know of any catering facilities you need, either to prepare your own food, or to have it supplied ready to eat.
Of course, for modern business meetings, you may also need telecommunications facilities, high-speed internet and audiovisual systems, and we can ensure the premises we shortlist via our free venue finding service meet each of those needs too. As with all of our conference venue finding services, this comes at no cost to you – the venue you decide to book will cover our fees for running the search, and you will not be expected to pay extra on your booking fee with the venue itself. In fact, the venues we recommend typically charge less when booked through us than they would if you found them directly yourself, as we refer greater volumes of bookings to them time after time and can pass those bulk savings on to you, allowing you to make the most of your budget when booking a venue for an upcoming business meeting.
How To Ensure Your Business Meetings Are Future Proof
During the coronavirus pandemic, many of us found ourselves working from home with only a moment’s notice. This sudden switch to virtual working led to the number of people working from home more than doubling over a short period of time.
Whilst working from home, there was an increased focus on virtual and remote technologies, allowing employees, colleagues, and stakeholders to effectively communicate through live multimedia broadcasts and interactive systems.
Throughout this time the world was also subjected to stay at home orders and travel restrictions, meaning that many businesses had to cancel or postpone both national and international business meetings and conferences.
Now that restrictions are easing worldwide, things are heading in a direction that suggests a return to some kind of normalcy. However, the coronavirus is still something to be aware of, especially after how much it has shaped our remote working practices and technologies.
Though it might not be mandated by the government, it is still essential to consider the health of the public during this time, keeping everyone safe. For this reason, venues, businesses, conferences, and business meetings might have a strict maximum capacity for in-person attendees.
However, having a restricted event capacity does not mean that anyone has to miss out! Everyone is welcome at an Absolute Venues event. Whether you have a max capacity of 600 people, max capacity of 800 people, or even a max capacity of 2000 people, allow an international audience to still attend your business meeting by hosting a hybrid conference.
Hybrid Business Meetings And Conferences
As we have mentioned before, the pandemic saw a huge increase in multimedia streaming technologies for businesses, allowing companies to communicate virtually in a way that many had never experienced before.
Due to the technological advancements brought forth, and flexibility that we found, by the pandemic, experts believe that the future of a company’s office space, meetings, and conferences will be ‘hybrid’. But what does this mean?
A hybrid solution combines a mixture of virtual and live elements to create an event that engages audiences no matter where they are. Attendees can access the meeting or conference from anywhere in the world, whilst still having the option to attend in person.
Therefore, hybrid events cater to all audiences, communicating with everyone on the same level, taking advantage of all the best bits of in-person networking, with the added benefit of the flexibility of remote technologies. Thus, hybrid conferences might have an in-person event at a beautiful venue, whilst also broadcasting the conference live to other attendees around the world.
In turn, this allows businesses to host a fantastic event, whilst also keeping it COVID-safe and compliant, keeping everyone we know and love as safe as possible. It also allows attendees the opportunity to choose for themselves which option they feel the safest doing, placing emphasis on flexibility and wellbeing.
Benefits of Hybrid Business Meetings
Though hybrid conferences might seem complicated, they are definitely worth the initial investment and learning curve. Let us take a look at some of the benefits of hosting a hybrid event with help from Absolute Venues.
- Wider audience reach
Hybrid events have the potential to reach a wider audience than both virtual conferences and in-person meetings alone. Not only does a hybrid event allow participants from everywhere in the world to access your event, but it allows people who are sick or faced with a personal emergency to still attend the meeting from the comfort of their own homes. Thus, hybrid conferences can increase your audience reach considerably.
- Improved engagement
Incorporating technology into your event can massively encourage audience engagement and participation, as it allows even the in-person attendees to reply to questions, polls, and contribute through their smartphones or computers. Improved engagement can lead to a more productive outcome of the event, as well as increased networking within the attendees.
- Better for the environment
In the modern era, the impact that everything has on the environment is a crucial consideration of every choice. With this in mind, a hybrid event can allow you to host a more environmentally conscious meeting. This is because attendees will not have to commute for long distances to the event, reducing travel, and therefore reducing carbon emissions.
- More cost effective
Reduced need for travel also reduces the costs associated with hosting the event, as you won’t have to pay for some guests to attend the event. It can also reduce the amount of people who are attending the event in person, allowing you to save money on catering and certain accessories. This can allow you to budget a bit extra for the perfect space with excellent facilities.
Hybrid events are very easily scalable and can allow you to gather data about the event more easily. In turn, this offers an increased return on investment, and the ability to improve all your future events.
As we have mentioned before, hybrid events can future proof your business. Think about what might happen if we experience another pandemic, another wave of the coronavirus, or even a natural disaster in our lifetime. Having a hybrid event system already in place gives you something to fall back on – a safety net – in the unfortunate event of this happening.
What To Consider When Finding A Venue For Hybrid Business Meetings
As you can imagine, the transition to hybrid events means that hosts will have different requirements for their venue for conferences, events, and corporate parties than before. However, Absolute Venues has the expertise to assist you in finding the perfect venue for your hybrid event.
Hosts of hybrid conferences should look for versatile event spaces that have the potential to host both live and virtual aspects of the event. Thus, these flexible spaces should have both excellent presentation and conference facilities, such as telecommunications facilities, high-speed internet, and audiovisual systems to ensure the event runs smoothly for all audiences.
However, you also need to consider the in-person meeting facilities to ensure that everything is COVID-safe. This means looking for an airy space that has an outdoor area such as private gardens or walled gardens, allowing participants to take a moment outside if they wish to have a break from wearing a mask.
Overall, the ideal venue or ideal spaces for hybrid corporate events need to be flexible – that is, a flexible space, with superb facilities that benefit the organisers, in-person attendees, and online guests. This will give you the opportunity to smoothly host your event for all audiences, making the event a complete success.
Why Choose Absolute Venues
No matter what type of venue you are looking for – formal, sleek hotels, corporate venues with a simple meeting room, conference venues with modern meeting facilities, or an idyllic hire space with beautiful surroundings and a spa – Absolute Venues can help you find the perfect venue for your business meeting.
All our event spaces and meeting venues are professionally run by private owners, boasting a wide range of facilities for you to choose from. With packages available for groups from two to 2,000 across the world, Europe, and the UK, use Absolute Venues’ venue finder to find the ideal spaces for your next hybrid business meeting.
Our venue finder tool allows you to browse the perfect meeting venues for corporate events. Just tell us the number of delegates and your requirements, and we will call you to discuss your event within the hour. Our experts will then provide you with a shortlist of venues that have been hand selected to meet all your needs to a tee.
Due to the fantastic relationship that we have with our event partners, you can benefit from a discount on your booking when going through us. Even better, our hybrid business meeting services come at no extra charge – you only pay for the booking of the venue and their services themselves.
Even with the change in direction of modern events towards incorporating more virtual and technological elements, we have the knowledge and expertise to help you to find your dream venue. Absolute Venues has over 80 years of combined experience which can help you to ensure that every aspect of your event runs successfully.
How Do I Book A Business Meeting With Absolute Venues?
Holding a business meeting with Absolute Venues is simple yet effective and can be tailored to businesses of all sizes, whether the meeting is internal or hosting external stakeholders, across the UK, Europe, and around the world.
Firstly, get in touch with our team, letting us know your name, email address, phone number, and the number of delegates for the conference. This is also the time to tell us more about what you are looking for, such as the meeting room facilities you desire, the location of the meeting venues, what kind of corporate events you host, and any flexible facilities you might consider.
After filling out this venue finder tool, one of our experts will give you a call back with as little as a 1 hour response time. We will then discuss your needs, requirements, and hopes for the conference at hand, ensuring that we fully understand what you are looking for.
The team at Absolute Venues will then hand select a number of carefully curated venues that we think will be perfect for your event, making sure that every premise we shortlist meets all your needs and requirements, transcending your expectations.
Then, it’s all down to you to choose your favourite venue, finalising a date and time so that we can double check the availability and book you in. You will never have to pay for anything other than the agreed booking fee with the venue itself. That’s right – our conference venue finding services are completely free for you to use. And, as we frequently book in with all of the venues that we work with, you can benefit from a discounted price compared to approaching the venue individually.
Finally, it’s time to host your event! Whether you opt for a hybrid or in-person business meeting, everyone is welcome at Absolute Venues. Plus, with the savings that you can make by using our specialist services, just think of the budget you will gain to revolutionise your conference game forever.
Contact Absolute Venues Today For More Information About Planning Your In-Person Or Hybrid Business Meeting
The team at Absolute Venues are experts in finding you the perfect venue for all your in-person or hybrid conferences and business meetings. Our services are tailored to your every need, always ensuring that each venue is the most ideal fit for every client. And it’s not just your business meetings you can turn ‘hybrid’ – you can find out more about our hybrid events planning here.
For ideal spaces, fantastic facilities, and stunning meeting venues, get in touch with Absolute Venues today. Please call 0161 929 2948, email [email protected], fill out our enquiry form, or use the chat icon to speak to one of our event planning experts.